Privacy Policy

Last Updated: November 1, 2019 (“Effective”)

The EarthTech privacy policy may be changed at any time and in EarthTech’s sole discretion. EarthTech encourages visitors/participants to frequently check this page for any changes to its Privacy Policy. EarthTech (“ET”, “EarthTech Challenge”, “ETC”, “We”, “Us”, “Our”), is a social enterprise based on the Sunshine Coast, Australia. Lean more about us here.

This privacy document (“Privacy”, “Privacy Policy”, “Agreement”, “Contract”, “EarthTech Privacy Policy”, “EarthTech Challenge Privacy Policy”) is a legally binding agreement between you as the User (“User”, “You”, “Your”, “Your Workers”, “Your Company”, “Yourself”, “Customer”, “Team”, “Parent”, “Legal Guardian”, “Youth”, “Designer”, “Member”, “Members”, “Participant”, “Participants”).

It includes; ET (“Staff”, “Volunteers”, Mentors, Experts, Judges, Ambassadors, Interns, Partners, Sponsors, Investors and anyone who contributes to its (“Website”, “Applications”, “Software”, “Forum”, “Blog”, “Social Media”, “Profiles”, “Facebook”, “Instagram”, “Twitter”, “YouTube”, “Slack) (‘Services”) and by (“Viewing”, “Scanning”, “Scrolling”, “Registering”, “Submitting”, “Retrieving Data”, or otherwise “Using Services”) you are accepting and agreeing with all the Privacy Policy Conditions noted in this document without reservation.

Your privacy is critically important to us.

ET and our affiliates respect and are committed to maintaining the privacy of all individuals who we deal with. This policy (“Privacy Policy”) sets out how we deal with the collection, security, quality, use, handling and disclosure of your Personal Information (including Sensitive Information) in accordance with the Privacy Act 1988 (Cth) (“the Act”).

Your interaction with us, use of any of our services and use of the above ET sites, applications, software, or any other website through which you communicate with us (including through social media profiles such as Facebook, Twitter, YouTube, etc) (“Sites”) indicates that you accept this Privacy Policy, and consent to the collection and use by us of your Personal Information (including Sensitive Information) according to the terms of this policy.

Any terms not otherwise defined in this Privacy Policy are defined in the Terms & Conditions. If there is a conflict between this Privacy Policy and the Terms & Conditions with respect to how information is used, this Privacy Policy will control.

Regarding any information we may collect, we follow these fundamental privacy principles while operating our Services.

  • We don’t ask you for information unless we truly need it.
  • We only share information to develop our products, protect our rights and comply with the law.
  • We only store information if it’s required for the on-going operation of our Services.
  • In our profile pages and portfolio creation products, we aim to make it as simple as possible for you to control what’s visible to the public, seen by search engines, kept private, and permanently deleted.
  • We do not knowingly collect any information from children under the age of thirteen (13). If we learn that a child under the age of thirteen (13) has provided us with information, we will delete it.
  • We do not knowingly collect any information from children under the age of eighteen (18) without parental or legal guardian consent, and unless permitted by law. If we learn that a child under the age of eighteen (18) has provided us with information without consent, we will delete it.


Collecting Information

The amount and type of information we gather depends on the nature of the interaction.

  • Personal Identifying Information
    Visitors to the ET Services may choose to interact with ET in ways that require us to gather personally-identifying information. For example;
    • Registering and creating an account to participate in the ETC. In connection with these Services, we may ask you to provide certain information about yourself to set up a profile, such as your name, address, phone and email.
    • Visitors can always refuse to supply personally-identifying information, (e.g., information we request during account registration), with the caveat that it may prevent them from engaging in certain website-related activities and may affect your ability to use some of ET’s Services.
    • The ETC is free to enter and does not involve any hidden fees or charges. Those who engage in transactions with ET by donating and or purchasing services are asked to provide the necessary personal and financial information required to process those transactions. In each case, ET collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with ET.
  • Non-Personal Identifying Information
    Like most websites, ET collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as;

    • Browser type, language preference, referring site, hardware model and other unique device identifiers.
    • Location and log information such as the date, time and duration of your use of the Service.
    • Search query terms you enter through the Services, and any information stored in cookies set on your device.
    • ET does not use non-personal information to identify its visitors and does not disclose such information, other than under the same circumstances that it uses and discloses personally-identifying information, as described.
  • Information from third-party sources
    • We may receive information about you from publicly and commercially available sources (as permitted by law), which we may combine with other information we receive from or about you through the Services.
    • We also may receive information about you from third-party social networking services when you choose to connect with those services.


Using Information

  • Personal Identifying Information provided and/or collected allows us to:
    • Register you for a Service;
    • Communicate with you through our website or systems.
    • Provide a Service or feature you request;
    • Deliver updates, sponsored content and promotional communications;
    • Assess our Services (including asking you for your opinions on our charitable efforts and services and carrying out user surveys);
    • Understand the way people use our Services so that we can improve them and develop new products and Services;
    • Protect against, identify and prevent fraud and other criminal activity, claims and other liabilities;
    • Comply with and enforce applicable legal requirements, relevant industry standards and our policies, including this Privacy Policy.
  • Non-personally identifying information is collected to better understand how ETC’s visitors use its website and Services. ET may use cookies and similar technologies to help identify and track visitors, their usage and access preferences. Cookies and similar technologies use a string of small files to store information and provide data to the website each time the visitor returns. This can serve many useful purposes, for example:
    • They can remember the behavior of visitors and sign-in credentials so you don’t have to re enter credentials each time you log on to a service.
    • They can help us and third parties compile aggregated statistics about site traffic and site interaction through various different interactions, for purposes consistent with this Privacy Policy. Studying this data helps us understand which parts of our Services are the most popular, improve site experiences and tools in the future.
    • From time to time, ET may release non-personally-identifying information in the aggregate, by publishing a report on trends in the usage of its website or in house purposes and in order to improve our platforms.
    • Certain third parties that provide content, advertising, or other functionalities and may use cookies and other technologies in connection with our Services.
    • By accessing and using our Services, you consent to the storage of cookies and other similar technologies. You also consent to the access of such technologies by us and by the third parties mentioned above.
    • This Privacy Policy covers the use of cookies by ET but does not cover the use of cookies by third parties.
    • Third party providers are not permitted to use non-personal information collected on our behalf except to help us conduct and improve our business.


Disclosing Information

We will not disclose your information to third parties for their own independent marketing or business purposes without your consent. Likewise, ET will not rent or sell potentially personally-identifying and personally-identifying information to anyone. However, we may disclose your information to:

  • Those of its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on ET behalf or to provide services available at ET websites, and (ii) that have agreed not to disclose it to others. For example;
  • We may share your information with our approved staff, experts, mentors and judges of the ETC (“Experts”).
  • Sponsors. We may share your information with our sponsors of the ETC and other contributors of ETC (“Sponsors”).
  • Business Partners. We may share your information with trusted business partners. These entities may use your information to provide you with services you request, make predictions about your interests and may provide you with promotional materials, advertisements and other materials.
  • Service Providers. We may disclose your information to companies that provide services for or on behalf of us, such as companies that organize events or that send emails on our behalf. These entities are limited in their ability to use your information for purposes other than providing services for us.
  • Other than to its employees, contractors and affiliated organizations, as described, ET only discloses potentially personally-identifying and personally-identifying information when required to do so by law, or when ET believes in good faith that disclosure is reasonably necessary to protect the property or rights of ET, third parties or the public at large. For example;
  • to comply with the law or respond to compulsory legal process
  • to verify or enforce compliance with the policies governing our Services;
  • to protect the rights, property, or safety of ET, or any of our respective affiliates, business partners, or customers; or
  • in the event of a merger, sale or wind down of ET, we may share your information as part of the assets of ET.
  • Other Parties with Your Consent or at Your Direction. In addition to the disclosures described in this Privacy Policy, we may share information about you with third parties when you consent to or request such sharing.



  • Our Services may link to third-party websites and services that are outside our control. We are not responsible for the security or privacy of any information collected by websites or other services and you should exercise caution, and review the privacy statements applicable to the third-party websites and services you use. We may also make available to you certain products or services developed by third parties. We are not responsible for these third-party products or services.
  • Some of the content, advertising, and functionality on our Services may be provided by third parties that are not affiliated with us. For example:
    • Certain third parties may serve advertising or keep track of which advertisements users see, how often they see those advertisements, and what users do in response to them; and
    • We enable you to share certain materials on the Services with others through social networking services such as Facebook, Instagram, Twitter, Google +, and LinkedIn.
    • These third-parties may collect or receive certain information about your use of the Services, including through the use of cookies, beacons, and similar technologies, and this information may be collected over time and combined with information collected across different websites and online services. We do not control the data collection and use practices of these companies.
  • If you connect with a social networking service, we may receive and store authentication information from that service to enable you to log in, as well as other information that you allow us to receive when you connect with these services.


Storing and Protecting Information

ET takes all measures reasonably necessary to protect against unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information.

  • We have put in place reasonable physical and technical measures and steps to protect the information we collect and or your provide in connection with the Services.
  • We take reasonable steps to ensure that information about you is available only for so long as is necessary for the purpose for which it is processed, or longer if required under any contract, by applicable law, or for statistical purposes, subject to appropriate safeguards.
  • If you choose to connect with a social networking service on a device used by people in addition to you, those other users may be able to see information stored or displayed in connection with your account on the social networking service(s) with which you connect.
  • No website, Internet transmission, computer system or wireless connection is completely secure.


Your Choices

  • We offer a variety of choices about how we use your information. You can make choices about whether to receive promotional communications from us by following the unsubscribe instructions included in the communication.
  • ET visitors who do not wish to have cookies placed on their computers should set their browsers to either warn you each time a cookie is being sent, or turn off all cookies before using ET websites. You can do this via your browser settings. Please note;
  • If you choose to turn cookies off, you may not have access to features that make your Site experience more efficient, some of our Services may not function properly, and registered users may not be able to login properly.


Privacy Policy Changes

ET may change its Privacy Policy from time to time, and at its sole discretion. ET will notify users of any changes to the Privacy Policy on this page, before going into effect.

If you have a registered account, you should also check your (dashboard) for alerts to these changes. Your continued use of this site after any change will constitute your acceptance of such change.


IP and Confidentiality

The Entrant owns their IP

  • ETC agrees that it will treat the non-public information in each Entry as the confidential information of the Entrant. ETC will not disclose the non-public information in an Entry to any third party without the prior written consent of Entrant, unless ETC is required by law, court order, or legal process to do so, including but not limited to a court or governmental subpoena. Notwithstanding the foregoing, Entrant understands and agrees that ETC may disclose Entrant’s entire Entry to ETC’s Competition Partners, Competition Judges, and professional, financial and similar advisors; provided that such other persons or firms are bound by agreement or law not to further disclose such confidential information to any third party. Entrant also understands and agrees that ETC is not required to treat as confidential any portion of Entrant’s confidential information in the Entry that (i) was disclosed to ETC without obligation of confidentiality; (ii) becomes publicly available through no fault of ETC; or (iii) that ETC develops without reference to Entrant’s to Entrant’s confidentiality.
  • Representation: Each Entrant represents and warrants that:
    • It meets the Eligibility Requirements listed above;
    • Its Entry is wholly original, factually accurate to the best of Entrant’s knowledge, and is Entrant’s own creation;
    • The individuals acting on Entrant’s behalf in connection with the Competition have the authority to do so; and
    • It is the sole owner of all rights relating to its Entry, or has obtained all necessary rights, including all copyrights, moral rights, patents, trademarks, design rights, trade secrets and rights of publicity, for access to and use of the Entry by ETC, Competition Judges and Competition Partners in connection with the Competition or otherwise as contemplated in these Official Rules.
  • Indemnification: Each Entrant agrees to indemnify and hold ETC harmless from any and all liability resulting from or arising from ETC’s use of any Entry.
  • Publicity: Each Entrant irrevocably agrees that, if it is identified as a Winner, its company name and a non-confidential description of its Entry may be publicized in whole or in part, or not at all, on ETC’s website and through all other marketing channels worldwide. In addition, the Entrant will identify at least one (1) representative who will confirm the representative’s irrevocable agreement to allow ETC to use the individual’s name, likeness, voice, image, photo or video worldwide for any purpose and in any manner in connection with the Competition or future EarthTech Challenge Competitions or in furtherance of ETC’s mission, without compensation, notice or further consent.



If you have any questions or concerns about EarthTech and our use or disclosure of Personal Information (including Sensitive Information), or believe that we have not complied with this Privacy Policy or the Act, you must first give us an opportunity to resolve any concerns by sending a written description to We will investigate the complaint and determine whether a breach has occurred and what action, if any, to take. When contacting us, please provide as much detail as possible in relation to the query, issue or complaint. We will respond within a reasonable period.

EarthTech expects its procedures will deal fairly and promptly with your complaint. However, if you are not satisfied with our response or would like to make a formal complaint you may at any time refer your complaint to the Office of the Australian Information Commissioner (which is the regulator responsible for privacy in Australia).

Complaints must be made in writing.

Phone: 1300 363 992



Director of Compliance

Office of the Australian Information Commissioner

GPO Box 5218

Sydney NSW 2001



For further information about our Privacy Policy, please contact us at: